The finance industry thrives on trust, precision, and timing. Yet, even today, mailing checks—something as basic as paying a vendor or refunding a client—feels like playing roulette. You drop a check in the mailbox and hope it gets to the right hands without getting lost, stolen, or washed in some criminal’s kitchen sink. Sounds dramatic? Not anymore.
Just ask any finance manager who’s had to explain why a six-figure reimbursement check never made it to the client. Or the accounting team of a mid-size firm watching the news about rising mail fraud and wondering if their next outbound check is going to be part of the $688 million fraud statistic reported by FinCEN.
Let’s be honest: the traditional check mailing system is broken. And in a field like finance where stakes are high, this delay-ridden, theft-prone method is not just risky—it’s reckless.
Mail Theft Isn’t Just a Headline—It’s a Daily Threat
Recent reports show an alarming increase in check fraud linked to stolen mail. Thieves are no longer just fishing for envelopes; they’re using USPS “arrow keys” to loot blue boxes and personal mailboxes. One criminal ring in Milwaukee walked away with over 900 stolen checks, many from finance firms.
The U.S. (FinCEN) says check manipulation is getting more sophisticated. Some checks are altered, some counterfeited, and others forged. This isn’t petty crime—it’s organized, digital-age fraud.
And yet, some businesses still use public mailboxes to send high-value checks. Why?
Because the process of switching to a digital solution sounds overwhelming—until you hear about OnlineCheckWriter.com – Powered by Zil Money.
The Safer, Smarter Way: Online Check Mailing
Suppose you work in payments at a private equity company. You have investor distributions, vendor payables, legal retainers… the list continues. All need checks, frequently with signatures, branding, and tracking.
With the cloud-based platform, mailing check is no longer a risk—it becomes something you can control from your computer:
- Custom Branding
Add logos, adjust fonts, include digital signatures and watermarks. Make every check look professional and secure.
- Mail Without Lifting a Finger
The entire mailing process—printing, stuffing, labeling, and posting—is done by the platform. You just click “Send.”
USPS or FedEx? You Decide.
The cloud-based platform integrates with both USPS and FedEx to give you flexibility:
- First-Class Mail: Affordable and gets checks delivered in 1–5 business days. Option to track.
- Priority Mail: A balance between speed and cost—1–3 days.
- Express Mail: Need it there tomorrow? This gets it done.
- FedEx Overnight & Saturday Delivery: For emergencies or last-minute settlements.
Whether you’re mailing a compliance refund or paying a regulatory fee, there’s a shipping option to match your urgency.
Why Finance Teams Are Making the Shift
In finance, each delayed payment affects liquidity, compliance, and customer relationships. Your client and vendor don’t care your check was stolen—they care that it never showed up. Here’s how digital check mailing fixes that:
1. Faster Reconciliations
Your finance team gets immediate updates on when a check was sent and received. No more waiting weeks to find out a check got “lost.”
2. Audit-Ready Records
All check details, transaction logs, and tracking info are stored securely. Ideal for quarterly audits, financial reviews, or compliance inspections.
3. Reduced Fraud Risk
Checks don’t sit in a mailbox overnight. They don’t pass through too many hands. Instead, they’re printed and sent from secure facilities.
4. Time = Money
No more licking envelopes or standing in line at the post office. Your finance team can reallocate hours to strategy, forecasting, and actual financial work—not admin tasks.
OnlineCheckWriter.com – Powered by Zil Money Isn’t Just About Checks
While online check mailing is the star of the show, the platform offers a full payment suite:
- eChecks: Send checks by email. One-time printable PDFs with optional SMS notifications.
- ACH & Wire Transfers: Perfect for recurring payments or urgent settlements.
- Credit Card Payments: Even for vendors who don’t accept cards—you pay via card, they receive funds their way.
- Payroll by Credit Card: A game-changer during tight cash flow windows.
And yes, all of these features are bundled in one cloud-based platform that scales with your business. No steep learning curve. Just smart finance, made simpler.
Final Thoughts: It’s Time to Rethink Check Mailing
Finance isn’t just about moving money. It’s about doing it safely, accurately, and on time. The check isn’t going away anytime soon—3.4 billion were written in 2022 alone—but the way we send them needs to evolve.
Mail fraud is real. Postal delays are real. So are damaged reputations and lost trust.
Platforms like OnlineCheckWriter.com – Powered by Zil Money take the old-school check and make it future-proof. From secure printing to reliable mailing, the entire process becomes hands-off and risk-free.
So, if you’re still mailing checks the old way—don’t wait for a fraud alert to change your process. Upgrade now. Protect your clients. Protect your firm. And give your finance team one less thing to lose sleep over.